Are you good at thinking on your feet?

When someone springs a question on you that requires an immediate answer, use PREPO to organize your thoughts quickly and concisely.

Point: First, make your point. This is your major statement and should cover only one idea.

Reason: Next, give your reason for making the point. By answering the question, “Why do you say that?” you can expand on your first statement.

Evidence: Third, offer supporting information. You might include data, demographics, and examples that reinforce your point. Evidence should be specific – it’s where the proof lies.

Point: Now make your point again. Good evidence will lead you directly back to your main point. Use the same words, or better yet, rephrase your point – but don’t change your content or attitude.

Outcome: This is a quick, action-oriented wrap-up. Use it to state an action you’ll take, something for your audience to do or simply to balance and close your argument.

Source: Minding Your Business, by Carolyn Dickson. Published by VOICE-PRO, Inc., 216-932-8040.